Event Management

Member based organizations that host events understand the need to have an easy to use system to allow members to find, register and pay for events while allowing event organizers to track and manage the participants. Our event management system is designed to make event management easier for your organizers and members.

Events can be organized in many different ways. Therefore we have included options to allow for flexibility in how you manage your events through your website.

One detail that helps you organize your events is a grouping feature. This feature allows you to group together similar events. For example you can have member, non-member, or committee events. The website visitors can choose to view a single group's events, or all. It's up to you to determine how you want to organize your events, the website tools give you the flexibility.

You have the ability to specify start and end dates and times for your events. The events will be placed on an event calendar for the convenience of your members, to help them find and plan for upcoming events. The nearest occurring events are also displayed in the side bar throughout your website so all your site visitors are made aware.

If your event requires a fee or has limited participation, you have simple options for setting these parameters. By setting an event fee, your registrants will be presented with the ability to pay for their event fees online. The website also tracks the number of registrants. If a maximum participant level is specified, it will automatically close registration once the maximum value has been reached.

When creating your event, you have the ability to put as much detail into the event page as you wish using the content editor. Just as with the site's content management system you can include links, images, documents, etc.

Your organization's event calendar will allow your members to quickly and easily glance at upcoming events. The calendar will display the event title. Clicking on the event name will bring the visitor to the event detail page with the full details of the event. If online registration and payment are required the visitor can register and pay at that time. The calendar also has the ability to add an event directly to a visitor's Outlook calendar by simply clicking on a link.

For event organizers, there are several features to assist you in making the event management process as seemless as possible.

If your event has additional information that needs to be collected at the time of registration, you can use the Survey Management system to attach a custom registration form. You can use this to collect marketing data from your registrants, or to determine special needs of your registrants like meal choices, accomodations, etc. (See the Survey Management section for more information on the features of the Surveys and Custom forms)

The event management organizers also have the ability to view a registrant roster detailing the registered event participants, including their payment status and any additional information collected through custom registration form fields.